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2025 NYAPT Exhibitor Registration
NYAPT Trade Show
Monday, July 14th, 1:00 PM - 5:00 PM
The Saratoga Springs City Center
Saratoga Springs, New York
This year's theme is, "The Future is Now...Are you Ready?"
Join us for our exciting celebration on the Trade Show floor as we applaud the industry's perseverance and leadership demonstrated over the past few years in these challenging times as we move forward with optimism for continued success.
CONFERENCE AGENDA and Schedule coming soon
Call 518-463-4937 or email membership@NYAPT.org to discuss booth options!
EXHIBITOR BOOTH PACKAGE
FLOOR Booth: $850 (2 Representatives Per Booth)
A benefit of Industry Membership - display includes:
o Standard 8' high draped back wall, 3' high draped side rails, 10’ wide x 8’ deep, 7”x44" signage
o 6 or 8-foot skirted display table, two chairs, trash can
o Display space is available
o Company logo included on NYAPT Website event page
o Participation in Trade Show Reception during the Trade Show
o Exhibitors receive attendee list PRIOR to the show. It will be emailed to the main email address on file with the registration.
BUS DISPLAY:
ONE BUS: $800 = Ambassador & Advocate Leadership Sponsors Only
$4000 or equal to number of booths displaced - other Industry Members
The Trade Show has limited opportunities for the display of school buses as all displays are inside the Saratoga Springs City Center. Bus display space is prioritized. Industry Leaders have priority
– all others will be considered on space availability. If you have questions regarding display space for buses, contact
David Christopher at 518-463-4937 or email dave@NYAPT.org
PAYMENT SCHEDULE:
Booth: Reserved exhibit space will be considered “PENDING” until paid in full. Any advance reservation unpaid 60 days prior to the Trade Show will be released. Any exhibit space reserved after 5/14/2025 must be paid in full to hold reservation.
Conference Sponsorships: A deposit of 50% and signed contract is due within ten days of reserving sponsorship to secure sponsorship. Balance due no later than 90 days prior to the event.
CANCELLATION:
Exhibitors who cancel in writing on or before JUNE 14, 2025, will receive a refund of their exhibit space payment, minus a 25% handling fee. Exhibitors who cancel after June 14, 2025, will receive no refund, regardless of cause. Future sponsorships or exhibit opportunities will not be available to vendors with outstanding cancellation fees. Cancellations must be received in writing to the
NYAPT office, 1764 Route 9, P.O. Box 356, Clifton Park, NY 12065 or at membership@nyapt.org.
EXHIBITOR INFORMATION and SPONSORSHIP OPPORTUNITIES
2025 Sponsorship Opportunities
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IMPORTANT DOCUMENTS FOR ALL EXHIBITORS!
Sample proof of insurance.pdf
Building Move-in Locations
Exhibitor Food Guidelines
Exhibitor Guidelines
City Center Trade Show Exhibitor Move In Instructions
NYAPT 2025 Trade Show Bus Move In Instructions
Clifton Park Convention Services Order Forms for Additional Furniture, Electrical, Signage and Freight- Coming Soon
Additional WIFI Needed at Trade Show
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HOTEL INFORMATION
The Saratoga Hilton- Book your Reservation for the Summer Conference before the Cut-off Date of MONDAY, JUNE 9, based on availability
BOOK YOUR HOTEL RESERVATION HERE
The Saratoga Hilton
Click here for Room Reservations at the NYAPT Rate of $171 per night: HILTON LINK /NYAPTSummer2025
Reserve Your Room by MONDAY, JUNE 9 to receive the group rate of $171 per night, based on Availability
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There is an overflow block available at the Courtyard by Marriott AND Hampton Inn, Saratoga Springs for Sunday-Wednesday.
The Courtyard by Marriott, Saratoga Springs
Overflow room block, Sunday-Wednesday
$189 per night, based on availability-book before FRIDAY, JUNE 13
***Please note 7 DAY CANCELLATION POLICY***
Walking distance to the Hilton- 0.03 miles away
BOOK HERE for the Courtyard by Marriott, Saratoga Springs
The Hampton Inn, Saratoga Springs
Overflow room block, Sunday-Wednesday
$205 per night, based on availability-book before TUESDAY, MAY 27
Walking distance to the Hilton- 0.03 miles away
BOOK HERE for the Hampton Inn
Parking in Hotel parking lot - $10.00/day
City Center parking garage - $15.00/day
Directions / Phone / Facts:
Information and Directions to Saratoga Springs Hilton
CANCELLATION POLICY
Exhibitors who cancel, in writing, on or before JUNE 14, 2025, will receive a refund of their exhibit space payment, minus a 25% handling fee. Exhibitors who cancel after June 14th will receive no refund, regardless of cause. Cancellations must be received in writing to NYAPT, 1764 Route 9 / P.O. Box 356 l Clifton Park, NY 12065 or email at membership@nyapt.org.
Find the full cancellation policy here: Terms & Policies
2024 Exhibitors
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