NYAPT BOARD MEETING
Saturday,  December 6 - 8:30 - 12:00 Noon

NYAPT Committee Meetings

Friday, December 5, 2025

All meetings will be held in person at our new location at the Desmond Hotel, 660 Albany Shaker Road, Albany.  A Zoom option will be available for those unable to attend.  Please indicate if you are attending in-person so accurate counts can be provided to the hotel and adequate meeting room accommodations are provided. 

HOTEL
All room accommodations will be at the DESMOND HOTEL, 660 Albany Shaker Road in Albany.  Click on the "Room Reservation Link" below to reserve a room: 

Reserve your room by  Tuesday, November 11, 11:59pm 

or 

Call the Desmond Reservations Desk at 1-518-869-8100 and provide them with the Group Code  PAQ

Rate: $117.00 per person per night

Thank you for your participation in your Association!

NHTSA Child Passenger Safety Restraint Systems on School Buses Training

When:  February 18, 2026

Time:  8:00 AM - 5:00 PM

Location:  The Desmond Hotel

660 Albany Shaker Road

Albany, New York

     

The New York Association for Pupil Transportation,  in partnership with the New York State Governor's Traffic Safety Committee, will be conducting a National Highway Traffic Safety Administration Approved Child Passenger Safety  Restraint Systems on School Buses training opportunity as a pre-conference offering.  This full day training is designed to be a comprehensive guide addressing such topics as crash dynamics, and various child safety restraint systems with a focus on students with disabilities as well as emergency planning.  This training is developed for pupil transportation administrators and supervisors, school bus drivers, and school bus monitors. You will gain experience in using proper securement techniques, identifying equipment maintenance, disposal, and storage issues. During this training you will be actively installing child safety restraint systems on demonstration seats. Please dress comfortably. Class size is limited to 20 participants.  

Fee structure:

NYAPT Members:  $65

NYAPT Non-Members:  $65

Leadership Development and Certification Institute Program participants may attend this workshop at no cost through the generous sponsorship of Leonard Bus Sales, Inc.  The sponsorship will NOT cover Late Cancel or No Show fees and are the responsibility of the individual. 

Instructors:

Kecia Healy - Lead Instructor - Traffic Safety Educator, Orange County

Louisa Boehlert Vaughan – Course Assistant – CPST-I, STAC-I

Jacky Sheehy – Course Assistant

Shannan Napolitano – Course Assistant

NYAPT CANCELLATION POLICY:  CLICK HERE FOR CANCELLATION POLICY 

19-A Certified Examiner Refresher 

When:  February 18, 2026

Time:  8:00 AM - 12:00 noon

Check In begins at 7:30 AM

Location:  The Desmond Hotel

660 Albany Shaker Road

Albany, NY

     

The New York Association for Pupil Transportation will conduct a 19-A Certified Examiner Refresher in conjunction with the Winter Workshop on February 18, 2026.    This refresher training is required every three years by the New York State Department of Motor Vehicles.  The NYAPT course is an approved  New York State Department of Motor Vehicles refresher course.

The fee structure is as follows:

NYAPT Members:  $99.00

NYAPT Non-Members:  $125.00

Leadership Development and Certification program participants may attend NYAPT 19-A certified examiner refresher workshops at no cost.  Through the generous sponsorship of Leonard Bus Sales, Inc., the cost of the program will be covered.  The sponsorship will NOT cover Late Cancel or No Show fees and are the responsibility of the individual. 

YOUR CERTIFIED EXAMINER NUMBER IS REQUIRED FOR CERTIFICATION OF ATTENDANCE - PLEASE BE SURE TO ADD IT TO YOUR REGISTRATION FORM OR ENTER "NONE" IF YOU ARE NOT CURRENTLY A CERTIFIED EXAMINER - Thank you!

NYAPT CANCELLATION POLICY:  CLICK HERE FOR CANCELLATION POLICY 

NAPT PDS COURSES          

604 - Prioritizing & Evaluating Operational Safety

When:  Wednesday, February 18, 2026

Time:  1:00 - 5:00 PM

Check In begins at 12:30 PM

Location:  The Desmond Hotel

660 Albany Shaker Road

Albany, NY

604 - Prioritizing & Evaluating Operational Safety:
This four-hour course explains and explores “safety” in essential areas of your operations, such as staffing, routing and scheduling, student management and training, vehicle maintenance and customer service.

Instructor:  TBD

The fee structure is as follows:

NYAPT Members:  $99.00

NYAPT Non-Members:  $125.00

Leadership Development and Certification program participants may attend 604 - Prioritizing & Evaluating Operational Safety workshop at no cost.  Through the generous sponsorship of Leonard Bus Sales, Inc., the cost of the program will be covered.  However, the sponsorship does not cover Late Cancellation or No-Show fees, which are the responsibility of the individual.

NYAPT CANCELLATION POLICY:  CLICK HERE FOR CANCELLATION POLICY 

Pre- Workshop Offerings

Wednesday February 18, 2026

Leadership Development and Certification Program Courses - All  Are Welcome!

9:00 - 12:00 Noon - NYS DMV 19-A  Certified Examiner Refresher 

The New York Association for Pupil Transportation will conduct a 19-A Certified Examiner Refresher in conjunction with the Winter Workshop on February 19, 2025. This refresher training is required every three years by the New York State Department of Motor Vehicles. The NYAPT course is an approved New York State Department of Motor Vehicles refresher course.

Register here:  19-A Certified Examiner Refresher

1:00 - 5:00 PM - NAPT #604 - Prioritizing & Evaluating Operational Safety

This four-hour course explains and explores “safety” in essential areas of your operations, such as staffing, routing and scheduling, student management and training, vehicle maintenance and customer service.

Register here: #604 Prioritizing & Evaluating Operational Safety

8:00 - 5:00 PM -NHTSA Child Passenger Safety Restraint Systems on School Buses Training

Register here: NHTSA Child Passenger Safety Restraint Systems 

Leadership Development and Certification Program Courses - All  Are Welcome!

Winter Workshop Topics

Thursday & Friday

THE WORKSHOP  AGENDA -SCHEDULE OF EVENTS coming soon but here are some topic you will see:

*Shared Services Panel

*McKinney Vento

*Experienced Leaders Panel Share Effective Leadership in Student Transportation

*SED Files

*Breaking the Conflict Cycle

*Agency Roundtable

 (sessions subject to change as speakers are finalized- please check back periodically to verify you have the most current session schedule)

NYAPT Scholarship Networking Event

Thursday Evening

Join us for dinner and a night of fun with interactive BINGO to lighten the mood and help escape the daily challenges you experience while keeping the children safe! 

Dinner start time 6:00 PM,  served in the Desmond Hotel King Street Ballroom immediately followed by a NYAPT Scholarship fundraising event.  Sure to be an evening of fun...We hope to see you there!

The Scholarship Fundraising Event is included in the registration.

NYAPT Scholarship Fundraising Event - GUEST REGISTRATION

Conference Fees

MEMBER NYAPT - $375.00 full 2-day workshop includes the Thursday Evening Scholarship Event  (Thurs/Fri)
NON-Member -  $425.00 full 2-day workshop includes the Thursday Evening Scholarship Event  (Thurs/Fri)
GUEST - $75 Thursday Evening Scholarship Event
No-Shows will be billed & responsible for payment.  See full cancellation policy below.'

Sponsor Opportunities

2026 WW Sponsor Opportunities.pdf

EXHIBITOR REGISTRATION

Hotel Reservations 

All room accommodations will be at the Crowne Plaza Albany- The Desmond Hotel at 660 Albany Shaker Road in Albany. 

Rate: $142.00 per person per night. 

Book your group rate for NYAPT Winter Workshop February 2026-CLICK HERE  *Please note this is the preferred method for making your hotel reservation for a seamless process/experience.

Phone: 518-869-8100    If you call in, use this code:WWZ or phrase to get the NYAPT rate: "NYAPT Winter Workshop 2026"

RATE AVAILABLE UNTIL THURSDAY, JANUARY 26  (or until room block is sold out)

Cancellation:
Conference cancellations must be received in writing/email at membership@nyapt.org prior to 5 pm, February 04, 2026 (NO phone cancellations will be accepted). Refunds, less the $25 cancellation processing fee, can be made ONLY on cancellations received before 5 pm 2/04/2026. NO REFUNDS will be made after that date. ---> NO-SHOWS will be billed and expected to honor their invoices.

Cancellation Policy

EXHIBITOR REGISTRATION

For over 20 years, NYAPT has offered  a Winter Workshop educational opportunity for our members.   An important part of our Winter Workshop is the participation of our industry partners.  

Please consider joining us at our Winter Workshop by exhibiting at our trade show or by sponsoring an event. 

Exhibiting and sponsorship opportunities for the Winter Workshop are an exclusive benefit of Industry membership in NYAPT.

Winter Workshop Exhibitor Opportunities

Exhibit Table - $550

 - Display includes a six-foot display table with two chairs
    (If power or any other a/v is needed, please see Power/Electric Form link)            Power/Electric Form
  - Company logo included on NYAPT website program page, conference app and exhibitor banner

  - Set up for displays starts on WEDNESDAY, February 18, 4:00-6:00 PM or  7:00 AM on THURSDAY, February 19 and extends through the mid-morning break on Friday, February 20.
     - Raffle winner announcement will take place at the close of the conference at Noon on FRIDAY February 20.
  - Individual exhibitor tables will receive up to two lunch tickets per table for Thursday's lunch.  Additional available for a fee. 
   

View the Exhibit Floor Plan

WW Diagram (Please Note: Yellow highlighted booths are already reserved)

List of Exhibitors 

Current Exhibitors List 

Sponsorship Opportunities

2026 Winter Workshop Sponsorship Opportunities

Leadership Sponsorship Opportunities

Leadership Sponsorship Opportunities 

Program

For information on the educational workshops offered and a detailed schedule of events - visit back as agenda is still in the works.  Exhibitors are welcome to attend all workshops at no cost.

Thursday Evening - NYAPT Scholarship and Networking Event

Join us for dinner and a fun filled evening with Interactive BINGO!

Dinner start time 6:00 PM, served in the Desmond Hotel, King Street Ballroom, immediately followed by a NYAPT scholarship fundraising event and an evening of fun.....we hope to see you there!

$75.00 per person - sign up when you register for your Exhibit Booth!

Hotel Reservations
All room accommodations will be at the Crowne Plaza Albany- The Desmond Hotel at 660 Albany Shaker Road in Albany. 

Rate: $142.00 per person per night. 

Book your group rate for NYAPT Winter Workshop February 2026-CLICK HERE

RATE AVAILABLE UNTIL THURSDAY, JANUARY 26  (or until room block is sold out)

All sponsorship and exhibit table displays must be paid in full by January 18, 2026, to allow for promotion of  the WINTER WORKSHOP and the sponsor’s/exhibitor’s involvement.

,
NYAPT Scholarship Fundraising and

Networking Event

Get ready for a fun filled evening !  

After a long day in the classroom, let's relax with some good food and fun.  

Join us for dinner and laughter while we raise funds for the NYAPT Scholarship Program.  This program provides four $1000 scholarships to deserving students in the post-high school educational endeavors.     

We'll lighten the mood!  What better way than with some laughter to help escape the daily stressors you experience while keeping the children safe! 

Dinner start time 6:00 PM and the cost is $75 per person.  It will be served at the Desmond Hotel in the King Street Ballroom followed by a fun filled evening  Hope to see you there!

THIS EVENT IS FOR GUEST REGISTRATION ONLY 

EXHIBITORS REGISTER FOR THIS EVENT WITHIN YOUR  EXHIBITOR REGISTRATION.  IF YOU ARE ALREADY REGISTERED AND DECIDE YOU'D LIKE TO ATTEND THIS FUN EVENT, PLEASE CONTACT MEMBERSHIP@NYAPT.ORG TO ADD THIS EVENT TO YOUR EXISTING REGISTRATION.