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2023 NYAPT Summer Conference and Trade Show - EXHIBITOR Registration

  • 09 Jul 2023
  • 1:00 PM
  • 12 Jul 2023
  • 5:00 PM
  • The Saratoga Hilton & Saratoga Springs City Center
  • 0


(depends on selected options)

Base fee:
  • Ambassador Leader Sponsorship includes two booths at Summer Conference and Membership for 2023/2024 Membership Year.
  • Advocate Leader Sponsorship includes one booth at Summer Conference and Membership for 2023/2024 Membership Year.
  • Ally Leader Sponsorship includes one booth at Summer Conference and Membership for 2023/2024 Membership Year.

Registration is closed

2023 NYAPT Exhibitor Registration

*Booths are Sold Out 

 NYAPT Trade Show 
Monday, July 10th, 1:00 PM - 5:00 PM 

The Saratoga Springs City Center

Saratoga Springs, New York 

This year's theme is, "Driving the Future of School Transportation Together!" Join us for our exciting celebration on the Trade Show floor as we applaud the industry's perseverance and leadership demonstrated over the past few years in these challenging times as we move forward with optimism for continued success.

Updated as we move forward with registration

See the tentative Agenda and Schedule

on the Summer Conference 2023 Website Page at

 2023 Annual Summer Conference

Call 518-463-4937 or email to discuss booth options!


FLOOR Booth: $800 (2 Representatives Per Booth) 

A benefit of Industry Membership - display includes:

o Standard 8' high draped back wall, 3' high draped side rails,

10’ wide x 8’ deep, 7”x44" signage

o 6 or 8-foot skirted display table, two chairs, trash can

o Display space is available

o Company logo included on NYAPT Website Program page

o Participation in Lunch on the day of the Trade Show

o Exhibitors receive attendee list prior to the show


ONE BUS: $500 = Leadership Sponsors

$3000 - other Industry Members

The Trade Show has limited opportunities for the display of school buses as all displays are inside the Saratoga Springs City Center. Bus display space is prioritized. Industry Leaders have priority

– all others will be considered on space availability. If you have questions regarding display space for buses, contact

David Christopher at 518-463-4937 or email


Booth: Reserved exhibit space will be considered “PENDING” until paid in full. Any advance reservation unpaid 60 days prior to the Trade Show will be released. Any exhibit space reserved after 5/15/2023 must be paid in full to hold reservation.

Conference Sponsorships: A deposit of 50% and signed contract is due within ten days of reserving sponsorship to secure sponsorship. Balance due no later than 90 days prior to the event.


Exhibitors who cancel in writing on or before JUNE 9, 2023, will receive a refund of their exhibit space payment, minus a 25% handling fee. Exhibitors who cancel after June 9, 2023, will receive no refund, regardless of cause. Future sponsorships or exhibit opportunities will not be available to vendors with outstanding cancellation fees. Cancellations must be received in writing to the

NYAPT office, 1764 Route 9, P.O. Box 356, Clifton Park, NY 12065.


2023 Summer Conference SPONSORSHIPS 


Building Move-in Locations

Exhibitor Food Guidelines

Exhibitor Guidelines

City Center Trade Show Exhibitor Move In Instructions

NYAPT 2023 Trade Show Bus Move In Instructions- coming soon

Clifton Park Convention Services Order Forms for Additional Furniture, Electrical, Signage and Freight

Additional WIFI Needed at Trade Show


The Saratoga Hilton- Book your Reservation for the Summer Conference before the Cut-off Date of SUNDAY, JUNE 4


***The Hilton is SOLD OUT and there is a room block set up at the Courtyard by Marriott.  Please see link & info below.

The Saratoga Hilton

Click here for Room Reservations at the NYAPT Rate of $165 per night: HILTON LINK /NYAPTSummer2023

Reserve Your Room by SUNDAY, JUNE 4 to receive the group rate of $165 per night, based on Availability

***There are overflow room blocks for NYAPT at the Courtyard By Marriott, Saratoga Springs and The Hampton Inn & Suites.  The rate at the Courtyard by Marriott is $189 per night AND the rate at The Hampton Inn & Suites is $199 per night Sunday-Wednesday.  Saturday rate is $309. Both hotels are walking distance to the hotel, 0.3 mile.   Please use the link below to book your room.


The last day to book your room is Monday, June 5, based on availability.


The last day to book your room is Friday, June 9, based on availability

Parking in Hotel parking lot - $10.00/day

City Center parking garage - $15.00/day

Directions / Phone / Facts:
Information and Directions to Saratoga Springs Hilton

Exhibitors  who cancel, in writing, on or before JUNE 9, 2023,  will receive a refund of their exhibit space payment, minus a 25% handling fee.  Exhibitors who cancel after June 9th will receive no refund, regardless of cause. Cancellations must be received in writing to  NYAPT,  1764 Route 9 / P.O. Box 356 l Clifton Park, NY 12065 or email at 

Find the full cancellation policy here:  Terms & Policies