Menu
Log in



Our future is riding with us!

2024 NYAPT Summer Conference and Trade Show - EXHIBITOR Registration

  • 08 Jul 2024
  • 1:00 PM
  • 10 Jul 2024
  • 5:00 PM
  • The Saratoga Hilton & Saratoga Springs City Center
  • 26

Registration

(depends on selected options)

Base fee:
  • Ambassador Leader Sponsorship includes two booths at Summer Conference and Membership for 2023/2024 Membership Year.
  • Advocate Leader Sponsorship includes one booth at Summer Conference and Membership for 2023/2024 Membership Year.
  • Ally Leader Sponsorship includes one booth at Summer Conference and Membership for 2023/2024 Membership Year.

Register


2024 NYAPT Exhibitor Registration

NYAPT Trade Show 
Monday, July 8th, 1:00 PM - 5:00 PM 


The Saratoga Springs City Center

Saratoga Springs, New York 

This year's theme is, "The Roads Traveled, 50 Years of Traditions!" Join us for our exciting celebration on the Trade Show floor as we applaud the industry's perseverance and leadership demonstrated over the past few years in these challenging times as we move forward with optimism for continued success.


See the tentative Agenda and Schedule

on the Summer Conference 2024 Website Page at

 2024 Annual Summer Conference

Call 518-463-4937 or email membership@NYAPT.org to discuss booth options!

EXHIBITOR BOOTH PACKAGE

FLOOR Booth: $850 (2 Representatives Per Booth) 

A benefit of Industry Membership - display includes:

o Standard 8' high draped back wall, 3' high draped side rails, 10’ wide x 8’ deep, 7”x44" signage

o 6 or 8-foot skirted display table, two chairs, trash can

o Display space is available

o Company logo included on NYAPT Website Program page

o Participation in Post Trade Show President's Reception Scholarship Fundraising Event immediately following the Trade Show

o Exhibitors receive attendee list prior to the show

BUS DISPLAY:

ONE BUS: $750 = Leadership Sponsors

$4000 - other Industry Members

The Trade Show has limited opportunities for the display of school buses as all displays are inside the Saratoga Springs City Center. Bus display space is prioritized. Industry Leaders have priority

– all others will be considered on space availability. If you have questions regarding display space for buses, contact

David Christopher at 518-463-4937 or email dave@NYAPT.org

PAYMENT SCHEDULE:

Booth: Reserved exhibit space will be considered “PENDING” until paid in full. Any advance reservation unpaid 60 days prior to the Trade Show will be released. Any exhibit space reserved after 5/8/2024 must be paid in full to hold reservation.

Conference Sponsorships: A deposit of 50% and signed contract is due within ten days of reserving sponsorship to secure sponsorship. Balance due no later than 90 days prior to the event.


CANCELLATION:

Exhibitors who cancel in writing on or before JUNE 7, 2024, will receive a refund of their exhibit space payment, minus a 25% handling fee. Exhibitors who cancel after June 7, 2024, will receive no refund, regardless of cause. Future sponsorships or exhibit opportunities will not be available to vendors with outstanding cancellation fees. Cancellations must be received in writing to the

NYAPT office, 1764 Route 9, P.O. Box 356, Clifton Park, NY 12065 or at membership@nyapt.org.

EXHIBITOR INFORMATION and SPONSORSHIP OPPORTUNITIES

2024 SC Sponsorships 4.1.pdf 

******************************************************************************

IMPORTANT DOCUMENTS FOR ALL EXHIBITORS!

Building Move-in Locations

Exhibitor Food Guidelines

Exhibitor Guidelines

City Center Trade Show Exhibitor Move In Instructions

NYAPT 2024 Trade Show Bus Move In Instructions

Clifton Park Convention Services Order Forms for Additional Furniture, Electrical, Signage and Freight

Additional WIFI Needed at Trade Show

******************************************************************************

HOTEL INFORMATION

The Saratoga Hilton- Book your Reservation for the Summer Conference before the Cut-off Date of TUESDAY, JUNE 4, based on availability

BOOK YOUR HOTEL RESERVATION  HERE 

The Saratoga Hilton

Click here for Room Reservations at the NYAPT Rate of $169 per night: HILTON LINK /NYAPTSummer2024

Reserve Your Room by TUESDAY, JUNE 4 to receive the group rate of $169 per night, based on Availability

******************************************************************************

There is an overflow block available at the Courtyard by Marriott, Saratoga Springs for Sunday-Wednesday.

The Courtyard by Marriott, Saratoga Springs

Overflow room block, Sunday-Wednesday

$189 per night, based on availability

Walking distance to the Hilton- 0.03 miles away

BOOK HERE for the Courtyard by Marriott, Saratoga Springs

The Hampton Inn, Saratoga Springs

Overflow room block, Sunday-Wednesday

$205 per night, based on availability

Walking distance to the Hilton- 0.03 miles away

BOOK HERE for the Hampton Inn

Parking in Hotel parking lot - $10.00/day

City Center parking garage - $15.00/day

Directions / Phone / Facts:
Information and Directions to Saratoga Springs Hilton


CANCELLATION POLICY
Exhibitors  who cancel, in writing, on or before JUNE 7, 2024,  will receive a refund of their exhibit space payment, minus a 25% handling fee.  Exhibitors who cancel after June 7th will receive no refund, regardless of cause. Cancellations must be received in writing to  NYAPT,  1764 Route 9 / P.O. Box 356 l Clifton Park, NY 12065 or email at membership@nyapt.org. 

Find the full cancellation policy here:  Terms & Policies





CONTACT US:

NYAPT

1764 Route 9 - P.O. Box 356
Clifton Park, NY 12065

518-463-4937


     Executive Director: David Christopher

     Lobbyist:  Andre Claridge, PC Public Affairs

     Membership/Events: Joyce Mitchell

NYAPT IS A 501 (C) 6 NONPROFIT ORGANIZATION. 


© COPYRIGHT 2023 NEW YORK ASSOCIATION FOR  PUPIL TRANSPORTATION.

ALL RIGHTS RESERVED.

Powered by Wild Apricot Membership Software